Bylaws | North Star Sled Dog Club

Article I

Name
1.1 The name of the club shall be North Star Sled Dog Club, Inc. (NSSDC).

Article II

Mission
2.1 The mission of the North Star Sled Dog Club, Inc. shall be to promote the sport of sled dog
racing and to familiarize the general public with the work of the sled dog. The club shall encourage mutual cooperation among members in the training and use of sled dogs, sleds, harnesses, and other equipment.

2.2 The Club shall further subscribe to democratic sport principles of fair play, accountability, transparency, and inclusiveness in its activities and governance.

2.3 NSSDC shall be incorporated under the laws of the State of Minnesota as a non-profit corporation; it shall be so organized so as to qualify as a non-profit, charitable, tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code.

Article III

Purpose
3.1 NSSDC is organized exclusively for charitable purposes within the meaning of section 501(c)(3)
of the Internal Revenue Code or corresponding section of any future Federal tax code.

3.2 NSSDC shall support equal opportunity and fair treatment to all members, employees, and
officers in all of its activities without regard to race, color, religion, gender, national origin, age,
physical handicap, sexual orientation or marital status.

3.3 NSSDC further supports non-discrimination against any dog or team because of breed or non-
registration.

3.4 NSSDC shall conduct national, international, local and regional sled dog events and support the
development of canine and human athletes competing in such events.

3.5 NSSDC shall support and facilitate opportunities for the education and training of athletes and
sled dog race officials.

3.6 NSSDC shall encourage and support athletic sports programs in sled dog sports for youth and
disabled individuals.

3.7 NSSDC shall encourage and support opportunities to develop public interest in sled dog sports
and educate the public on the work of sled dogs and their historical traditions.

3.8 NSSDC shall encourage, solicit, seek and accept contributions of services, money, property (real
and personal, tangible and intangible, restricted, designated or unrestricted), and maintain, use, and apply the whole or any part of income and principal to or for the benefit of the mission and purposes of NSSDC.

3.9 NSSDC shall conduct any activity above and expend any such property or income therefrom for any of the foregoing purposes, without limitation, except any limitations imposed upon the use of such property, or portion thereof, by the donor, the Certificate of Incorporation, or any other limitation prescribed by law.

3.10 NSSDC shall not engage in any activity prohibited by a corporation exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. Furthermore, no part of the net earnings of NSSDC shall go or inure to the benefit of any director, member, or private individual.

Article IV

Membership
4.1 There shall be five (5) types of membership:

  • 4.1.1 - Individual: Racing and active members who shall have voting and office-holding privileges and shall receive the tugline. Includes participation in the Minnesota Championship Program. No age Limit.
  • 4.1.2 - Non-Voting Membership: Includes an e-version of the Tugline, race privileges, no voting rights or office-holding rights; cannot participate in NSSDC Championship Points Program.
  • 4.1.3 - Family: All household members and dependent children up to the age of Twenty-Two (22). Includes voting and office-holding privileges for those over the age of sixteen (16), the Tugline and participation in the Minnesota Championship Program. Limited to two (2) votes per household.
  • 4.1.4 - Junior: For children under the age of sixteen (16) by October 1st. Includes a voice in the club but no voting or office-holding privileges. Includes the Tugline and participation in the Minnesota Championship Program.
  • 4.1.5 - Honorary: Given to racing or non-racing persons who have been voted on by the membership. Has no voting office-holding privileges and is not liable for the payment of dues. Includes the Tugline and participation in the Minnesota Championship Program.

4.2 All new members shall receive a current copy of the Club’s Bylaws.

4.3 Voting memberships will be open to all persons.

4.4 Only members in attendance at a meeting may vote on business before the Club. There shall be no absentee ballots except as stipulated in these Bylaws.

4.5 Upon payment of dues, membership applicants will receive all the privileges of membership applied for.

Article V

Dues and Delinquencies
5.1 The amount of dues will be determined by the Board of Directors.

5.2 No candidate for membership is entered on the rolls of the Club until his/her membership dues
are paid.

5.3 A member in arrears of dues is suspended from membership and is dropped if all dues then
owed have not been paid.

5.4 Dues are to be paid by the summer meeting.

Article VI

Officers
6.1 The officers are: President, Vice President, Secretary, Treasurer, and Junior Committee Chair.

6.2 Official duties are those usually associated with those titles unless otherwise stated in the
Bylaws.

6.3 Each successful candidate assumes office upon conclusion of the election and will serve until
his/her successor is installed.

6.4 In the case of death or incapacity of the President, the Vice President will undertake all duties
of the presidency. Any other vacancies shall be filled by majority vote of the membership for the unexpired term of that office or by a majority vote of the Board of Directors until such a time as a vote of the membership can be taken. This is to be done within one (1) month of such vacancy.

6.5 All officers shall be elected for a two-year term.

6.6 The retiring officer shall turn over to his/her successor all properties and records relating to that
office within thirty (30) days after election.

6.7 All officers are elected in odd-numbered years.

Article VII

Board of Directors
7.1 The Board of Directors shall consist of all the officers plus the editor of the Tugline, the Junior
Representative, and the immediate past president, whose term shall be strictly for advisory
purposes and shall extend only for one year from the end of his/her term as president.

7.2 For the purposes of meetings, a quorum shall consist of four (4) members of the Board of
Directors.

7.3 The Board of Directors shall have full power and authority over the affairs of the Club between
its membership meetings. The Board of Directors shall be subject to the orders of the Club and
none of its acts shall conflict with action taken by the Club.

7.4 The minutes of all Board of Directors meetings shall be presented to the membership for
approval.

7.5 The Tugline editor and the Junior Representative shall not be voting members of the Board of
Directors but shall have voice.

7.6 The Junior Representative shall be elected at the same time and in the same manner as all other
officers except that s/he shall be elected by the junior membership only.

7.7 The Junior Representative must be under the age of sixteen (16) at the time of his/her election.

Article VIII

Election
8.1 Election will be held at the summer or fall meeting as designated by the president at the spring
meeting.

8.2 Candidates will be nominated by a nominating committee, appointed by the President two (2)
months prior to the election.

8.3 The nominating committee will submit a written list of the candidates to the Tugline editor to
be published in the Tugline issued immediately prior to the election meeting. Additional
nominations may be made from the floor at the election meeting.

8.4 Officers shall be elected by secret written ballot, and only members in good standing with dues
paid shall be entitled to vote or hold office.

8.5 The President will appoint two (2) tellers. The tellers will distribute the ballots to members
eligible to vote and then will record the votes and present the tally to the President for reading.

8.6 The nominating committee will submit to the Tugline editor an absentee ballot to be published
in the Tugline issued immediately prior to the election meeting. The ballots must be received by the tellers before the election. There will be no proxy votes.

Article IX

Meetings
9.1 Official meetings will be held in the spring, summer, and fall at such times and places as set up
by the Board of Directors or the members at a meeting.

9.2 A meeting quorum shall consist of a simple majority of officers and any voting members
present. Any meeting other than the three (3) meetings shall be a special meeting.

9.3 Special meetings will be held on request by a majority of the Board of Directors.

9.4 Any twenty (20) members or a majority of the membership may, by signed petition, instruct the
President to call a special meeting, indicating the reason therefore. On receipt of such a
petition, the President will call the meeting.

9.5 The chairperson of a committee may call a committee meeting whenever necessary.

9.6 The Board of Directors shall meet whenever necessary.

Article X

Committees
10.1 Committees shall be named as needed.

10.2 The Junior Program Committee shall be a standing committee.

Article XI

Affiliation
11.1 The Club shall not affiliate in membership, or renew membership, with another organization
unless that affiliation or renewal is approved by a two-thirds (2⁄3) vote of those voting members responding to a mailed ballot.

Article XII

Tugline
12.1 The Tugline is the official newsletter of NSSDC. It is published at least three (3) times per year.

12.2 The editorship of the Tugline shall be a voluntary position subject to a majority vote of the
members present. The editor shall be a member of the Club in good standing.

12.3 At each summer meeting, a vote of confidence shall be taken by all members present to
reaffirm the editorship of the Tugline.

12.4 Resignation of the editorship shall be made in writing to the president, who shall immediately
solicit applicants to fill the vacancy.

Article XIII

Expulsion
13.1 A member by any flagrant act to discredit the sport or injure the Club shall be subject to
expulsion. A two-thirds (2⁄3) vote shall be required for expulsion.

13.2 Such charges shall be made in writing by a member or members to NSSDC. A member so
charged shall be notified at least two (2) weeks in advance of the date of the meeting at which charges will be heard and at which s/he will have opportunity to provide a defense. This notice shall state the charges against said member.

13.3 Any member expelled from the Club may not apply for membership for one (1) year from the date of expulsion.

Article XIV

Assessments and Liabilities
14.1 As necessary, an assessment of a specified amount may be made if approved by two-thirds (2⁄3)
of the voting membership present and provided that there has been a one (1) month’s notice of
such assessment.

14.2 The Club will not be responsible for individual bills turned in that were not first authorized by
the President or Treasurer.

14.3 No member or members shall undertake a project to involve liabilities on behalf of the NSSDC
except when authorized by the majority vote of the membership.

Article XV

Fiscal Year
15.1 The Club fiscal year shall run from January 1 to December 31.

Article XVI

Savings Clause
16.1 Failure of literal or complete compliance with provisions of these Bylaws with respect to dates
and times of notice, or the sending or receipt of the same, or errors in phraseology of notice of proposals, which in the judgment of the members at meetings held do not cause substantial injury to the rights of members, shall not invalidate the actions or proceedings of the members at any meeting.

Article XVII

Dissolution
17.1 The Club may be dissolved at any time by written consent of not less than two-thirds (2⁄3) of
the voting members. After payment of all debts of the Club, its property and assets shall be donated to a nonprofit organization.

17.2 At the time of dissolution of NSSDC, the board of directors, shall, after paying or making provisions for the payment of debts, obligations, liabilities, costs and expenses of NSSDC, dispose of all the assets of NSSDC for the purposes of the NSSDC, or donate to other 501(c)(3) organizations. In no case shall a disposition be made to members, directors, or officers of NSSDC.

Article XVIII

Conflict of Interest and Ethical Practices
18.1 If any officer, or member of the Board of Directors, Executive Committee, or any other Committee, has a financial interest in any contract or transaction involving NSSDC, such individual shall not participate in NSSDC’s evaluation or approval of such contract or transaction unless the material facts of the relationship or interest are disclosed or known to the other Directors and/or other Committee members. If such disclosure is made, the contract or transaction shall not be voidable if the Board or Committee in good faith authorized the contract or transaction by the affirmative vote of the majority of the disinterested Directors or Committee members and the contract or transaction is fair to NSSDC at the time it is authorized.

18.2 The Board of Directors shall adopt a written code of conduct and ethical practices for NSSDC which shall contain the requirement that each Officer, member of the Board of Directors, Executive Committee, other Committees, and each key employee of NSSDC abide by such code. Such code may be amended from time to time by the Executive Committee, as it may deem advisable.

Article XVIX

Restrictions
19.1 NSSDC may not issue stock or declare or pay a dividend.

19.2 NSSDC or a director or officer as such, acting on behalf of NSSDC, may not contribute to,
support, or assist a political party or candidate for public office.

Article XX

Parliamentary Authority
20.1 Roberts Rules of Order, Newly Revised, shall govern the Club in all cases to which they are
applicable and in which they are not inconsistent with the rules regularly adopted by the Club.

Article XXI

Amending the Bylaws
21.1 All proposed amendments to the Bylaws must be submitted to the editor of the Tugline to be
published in the Tugline to allow for ample notice before the meeting at which the amendment
will be voted on.

21.2 At the following meeting, a vote will be taken on the proposed amendment as per Article 21.3
of these bylaws.

21.3 The Bylaws shall be amended by a two-thirds (2⁄3) majority vote of the members present at the
meeting at which the amendment is being voted on.
NSSDC Bylaws, Last Revised April 25, 2015
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